28th – 30th May 2025. Save the date!
Abu Dhabi's strategic location, excellent connectivity with international flights, and its status as a major global destination make it highly accessible for all members. Beyond the conference, Abu Dhabi offers an array of attractions and activities for delegates to explore. As a dazzling hub of culture and commerce, this vibrant metropolis contrasts stunningly between its sleek skyscrapers and the pristine white domes of Sheikh Zayed Mosque, providing ample opportunities to unwind and network.
The Cooperative’s international event will be hosted at the InterContinental Hotel Abu Dhabi. The Intercontinental Abu Dhabi stands out, delivering a luxurious experience at exceptional value. Enjoy world-class dining, top-notch wellness facilities, and 390 elegantly appointed guest rooms boasting breathtaking city and coastal views.
The Cooperative's Annual Meeting 2025 is a unique opportunity for you to promote your company and secure new businesses by connecting with freight forwarders from over 141 countries at the same time at the same place in only one trip. Attending it will highlight the bottom line of your business and allow you to make the most of your membership.
We expect more than 230 reputed and independent freight forwarders each from more than 100 different countries
Check the prices by accessing your members area
The Cooperative’s 8th Annual Meeting: a must-attend event to connect with top freight forwarders from over 130 countries, explore the vibrant city of Abu Dhabi, and elevate your business to new heights!
Register nowThe Cooperative Logistics Network is all set to deliver another professional event that will provide valuable networking opportunities for you!
The Cooperative’s 8th Annual Meeting will be held from 28th to 30th May 2025 at The Intercontinental Hotel in Abu Dhabi, UAE. It will unite your most strategic and reliable partners from more than 130 countries on one ground-breaking stage to provide you the chance of creating more leads, building long-term relationships, developing friendships and reencountering old friends. All this in strategic location of Abu Dhabi.
Not a member yet?
Join usYou’ll enjoy two days filled with one-to-one meetings, providing focused and meaningful opportunities to connect directly with reliable freight forwarding professionals. These meetings, which you will have scheduled in advance through our user-friendly online scheduler, are designed to maximize your networking potential.
In addition to the formal one-to-one sessions, the event offers a variety of social activities in relaxed settings to foster even more connections. Whether you’re on a day trip, enjoying a cocktail, sharing a delicious lunch, sipping coffee between meetings, or attending our Gala Dinner to talk, dance, and enjoy the evening, there will be countless opportunities to build relationships and do business!
Take advantage of this unique chance to network, collaborate, and grow your business!
08:00 - 16:30 - Optional tour (to be advised)
17:00 - 19:30h - Onsite Registration (badges and conference items pick-up)
19:30 - 21:30h - The Coop's Welcome Cocktail Reception (Delegates and Spouses)
09:00 - 09:30 - Official Opening and presentation by Director Antonio Torres
09:30 - 10:00h - Photograph session (group and individual)
10:00 - 10:30h - Coffee break
10:30 - 12:50h - One-to-one meeting slot
12:50 - 14:00h - Lunch Break (Delegates and Spouses)
14:00 - 15:20h - One-to-one meeting slot
15:20 - 15:40h - Coffee break
15:40 - 17:00h - One-to-one meeting slot
17:00 - 19:30h - Free time
19:30 - Gala Dinner (Delegates and Spouses)
09.00 - 10:00 - One-to-one meeting slot
10:00 - 10:30h - Coffee break
10:30 - 12:50h - One-to-one meeting slot
12:50 - 14:00h - Lunch Break (Delegates and Spouses)
14:00 - 15:20h - One-to-one meeting slot
15:20 - 15:40h - Coffee break
15:40 - 17:00h - One-to-one meeting slot
Date: 28th May 2025
Duration: 8 hours
Time: 8:30 to 16:30
Tour Fare: € 107
Inclusive: A comprehensive tour of Sheikh Zayed Grand Mosque, Yas Marina Circuit, Heritage Village, and Qasr Al Watan. Lunch at Cristal Hotel Abu Dhabi
The Cooperative's 8th Annual Meeting will feature an exciting Day Trip to some of Abu Dhabi's most iconic landmarks, offering delegates and their spouses a chance to experience the city’s rich cultural heritage and modern marvels. This optional corporate group tour is designed to provide a relaxed and informal environment where members can connect with their network partners on a personal level, forging stronger relationships before the formal one-to-one meetings scheduled for the following day.
We will begin our trip with a visit to the Sheikh Zayed Grand Mosque, a true masterpiece of Islamic architecture. Famous for its grand white marble domes, intricate designs, and serene atmosphere, the mosque is one of the largest in the world and a symbol of peace and spirituality.
Next, we will visit the world-renowned and exciting Yas Marina Circuit, home to Abu Dhabi’s Formula 1 Grand Prix.
After taking in the grandeur of the mosque, we will step back in time at Heritage Village, where you can explore a traditional oasis village and gain insights into the region's cultural history and Bedouin lifestyle to get a unique glimpse into Abu Dhabi's roots.
At midday, we’ll take a break with a delightful lunch at the Cristal Hotel Abu Dhabi, a stylish 4-star hotel known for its exceptional service and delicious cuisine.
Our final stop is the stunning Qasr Al Watan, a palace that’s not only an architectural marvel but also a symbol of the UAE's rich heritage and governance. Explore its grand halls, interactive exhibits, and intricate craftsmanship as you gain insight into the UAE’s history, governance, and vision for the future.
Throughout the tour, enjoy views of Corniche Road, showcasing Abu Dhabi's dazzling skyline and pristine beachfront—a perfect blend of natural beauty and modern elegance.
Please access your Members Area with your login details and click on the 'Meeting registration' button, on the Dashboard on the left of the page.
Then, kindly fill in the online form with your registration details if you have not done it before and select the option ‘Day trip’ when completing your registration to the Meeting.
This carefully curated tour will take you on a journey through some of the city's most iconic landmarks, offering a glimpse into its architectural marvels and historical treasures.
A corporate trip with your industry peers offers more than just a day of sightseeing—it provides a unique opportunity to foster meaningful connections and build lasting partnerships in an enjoyable, relaxed setting. Sharing an experience against the stunning backdrop of these landmarks will create the perfect environment for engaging with fellow delegates in a more personal way.
It will not only help break the ice among those who are meeting for the first time but also deepen existing relationships, paving the way for stronger collaborations. This informal atmosphere encourages open dialogue, allowing you to bond with your current partners and cultivate friendships with future ones, ensuring a more productive and connected network moving forward.
Mosques are revered places for Muslims, so you must follow a conservative dress style.
Don't miss this opportunity to explore the heart of Abu Dhabi in style and comfort!
Cancellation policy for the trip are as follows:
Free Cancellation: | 50% Cancellation Charge: | 75% Cancellation Charge: | Full Charge: |
When the cancellation is made at least 1 month before the meeting. |
If you cancel the trip 30 days before the Day Trip, a cancellation charge of 50% will apply. |
If you cancel the trip 15 days before the Day Trip, a cancellation charge of 75% will apply. |
Cancellations less than 15 days before the meeting will result in the entire amount being charged. |
The registration and payment for the Day Trip must be done at least 15 days before 28th May 2025
The Cooperative brings you a once-in-a-year opportunity to reinforce your personal relationship with trustworthy partners from all over the world. Sit face-to-face with your existing and potential partners and get business done.
Connect, Collaborate, and Thrive with our Exclusive One-to-One Meetings!
For those agents who have applied and paid for the Priority Access, The One to One Meeting Scheduler will open on 23rd April. On 24th April for the rest of attendees. On this day, at 12:15 noon (Paris/Madrid time), delegates will receive an email with a link and personal login details to book their meetings for the event dates.
One-to-one meetings enhance the efficiency of meetings. Instead of spending weeks over emailing and video conferencing, hash out the details of your project within less than 20 minutes by sitting face-to-face with your partner.
Moreover, face-to-face communication helps to bring a sense of community within the network enabling all our agents to socialize and interact which in turn lays the foundation for trust and a better working relationship.
Bring with you:
Do your homework before going to Abu Dhabi:
The Cooperative's 8th Annual Meeting will feature the highly anticipated FreightViewer Workshops where delegates will receive comprehensive insights into the latest additions to our cutting-edge Transport Management System (TMS), FreightViewer, and learn how to maximize the benefits of the new features.
This is an invaluable opportunity to stay ahead of the curve and harness the full potential of our freight rate management tool.
InterContinental Abu Dhabi Hotel is just a short 20-minute drive from the Abu Dhabi Airport, as well as being conveniently located on the beach and a 10-minute drive from bustling downtown.
King Abdullah Bin Abdul Aziz,
Abu Dhabi, United Arab Emirates
Front desk: +971-2-6666888 and +971-2-6666888
www.intercontinental.com/AbuDhabi
Getting around Abu Dhabi is easy and taxis are reasonably priced and plentiful. They can be flagged down at the roadside, booked by phone through the TransAD hotline 600 535353 or via the Abu Dhabi Taxi app available for both iOS and Android platforms.
Abu Dhabi International Airport (AUH)Transfers are available at the following prices:
There is a bus from the Abu Dhabi Airport to the City Center. The tickets are priced at AED 4 (€1), and the duration of a trip is around 45 minutes, depending on traffic. The service runs every 40 minutes, 24 hours a day. There are 5 lines that run from the airport. For more information on the exact drop off points, head to the official website. Kindly note that the bus stops are located outside all of the terminals.
With its private beach and marina, the InterContinental Abu Dhabi hotel, situated in the vicinity of the Corniche and world-class shopping malls, is an oasis of luxury.
At the end of a long day, the hotel would offer everything you need to unwind with a fine selection of restaurants, spa, and fitness centre. Those who want to venture further afield also have plenty of options- just a short walk, drive or shuttle ride away, visitors can enjoy world class shopping malls and the famous waterfront promenade of the Corniche.
Please note that reservations must be made before 28th April and that these rooms are subject to availability (until they are over).
We strongly recommend making your reservation:
As soon as possible (at least 60 days before the event) to ensure availability.
Through the links on this page. IHG Application will not show the special group rates.
The Cooperative Logistics Network has negotiated very special rooms rates with Intercontinental Abu Dhabi for its attendees. The room rates are per night and include breakfast, WIFI and taxes.
Hotel room type |
Single Room | Double Room |
Classic King Garden View Room (WIFI + Breakfast included) |
AED 550 NET (€137 approx.) per night | AED 600 NET (€150 approx.) per night |
Classic King Garden View Rooms, spanning 41 sqm, offer a cozy and elegant retreat with stunning garden views. These beautifully appointed rooms feature a luxurious king-sized bed, a comfortable sofa, a dedicated workspace for catching up on emails, and a lavish marble bathroom complete with both a shower and a separate bathtub. |
Hotel room type |
Single Room per room, per day | Double Room per room, per day |
Classic Room Sea View Room (WIFI + Breakfast included) |
AED 650 NET (€161 approx.) per night | AED 700 NET (€174 approx.) per night |
Classic Room with Lounge Access (WIFI + Breakfast included) |
AED 850 NET (€211 approx.) per night | AED 900 NET (€244 approx.) per night |
Deluxe Suite Room with Lounge Access (WIFI + Breakfast included) |
AED 1000 NET (€249 approx.) per night | AED 1050 NET (€261 approx.) per night |
If you require a higher room category (Club or Suite Room), please reach the Reservation at renzjulius.baldo@ihg.com. |
Club InterContinental offers guests the utmost in personalised service, presenting three daily food and beverage offerings. Spanning the expansive 18th floor, the spacious lounge boasts breathtaking panoramic vistas of Abu Dhabi’s evolving skyline and the Arabian Gulf. Amenities include ample seating, a well-equipped Business Centre, and exclusive meeting spaces.
Exclusive benefits available to guests of Club InterContinental include:
The suite collection includes:
The price per extra person is AED 125 (€30) including Extra Bed.
If you have any problem while making your reservation or if you need to make any cancellations, changes of dates, transfer, etc. please contact the Intercontinental Abu Dhabi Hotel directly at renzjulius.baldo@ihg.com
The Cooperative is committed to providing support and assistance to its members in the event of any issues arising between the hotel and you. However, kindly note that the reservation conditions are established and enforced solely by the hotel. Therefore, The Coop does not assume any responsibility in the event of misunderstandings or cancellations that may occur in connection with these reservations.
« | 09:00 | 12:00 | 13:00 | 14:00 | 15:00 | 16:00 | 17:00 | 18:00 | » |
Before 09:00: One full night charge |
09:00 - 14:00: 50% charge of room |
Official check-in time | |||||||
Early check-in: only confirmed upon availability. | |||||||||
Official check-out time | Late check-out: subject to availability. | ||||||||
12:00 to 14:00: AED 250 charge |
14:00 to 18:00: 50% of the contracted rate |
After 18:00: Full room charges |
Cancellation Date | Cancellation Charge |
Up to and including 27th March 2025 | Event Registration Fees fully refundable |
After 27th March to 27th April 2025 | 50% of the total fees for Event Registration |
From 28th April on | No refund. Full fees due |
It is the responsibility of all agents to check with their local UAE Embassies and Consulates how to apply for a VISA in UAE if required. This is just illustrative information, which was updated at the time of creating this text and may be changeable according to the Immigration laws of UAE.
Should you be required to provide an invitation letter when applying for your VISA to United Arab Emirates, please download the invitation letter form.
Please, take into account:
Information according to The United Arab Emirates' Government portal.
Citizens of countries of the Gulf Cooperation Council (Bahrain, Kuwait, Oman, Qatar, Saudi Arabia, and the United Arab Emirates) do not require a visa or permit or to be sponsored by a national or resident in the UAE. They need to produce their GCC country passport or national ID card at the point of entry into the UAE.
Citizens of these countries do not require advance visa arrangements to enter the UAE and can obtain a visa upon arrival for 30 days with a 10-day grace period for extension.
A |
Albania |
Andorra |
Argentina |
Armenia |
Australia |
Austria |
Azerbaijan |
B |
Bahamas |
Barbados |
Belarus |
Belgium |
Bosnia |
Brazil |
Brunei |
Bulgaria |
C |
Canada |
Chile |
Colombia |
Costa Rica |
Croatia |
Cyprus |
Czech Republic |
D |
Denmark |
E |
Estonia |
F |
Finland |
France |
G |
Georgia |
Germany |
Greece |
H |
Herzegovina |
Honduras |
Hong Kong (SAR of China) |
Hungary |
I |
Iceland |
Ireland |
Israel |
Italy |
J |
Japan |
K |
Kazakhstan |
Kiribati |
L |
Latvia |
Liechtenstein |
Lithuania |
Luxembourg |
M |
Macao |
Malaysia |
Maldives |
Malta |
Mexico |
Monaco |
Montenegro |
N |
Nauru |
Netherlands |
New Zealand |
Norway |
P |
Paraguay |
People's Republic of China |
Peru |
Poland |
Portugal |
R |
Republic of El Salvador |
Republic of Kosovo |
Republic of Mauritius |
Romania |
Russian |
S |
Saint Vincent and the Grenadines |
San Marino |
Serbia |
Seychelles |
Singapore |
Slovakia |
Slovenia |
Solomon |
South Korea |
Spain |
Sweden |
Switzerland |
U |
Ukraine |
United Kingdom |
United States of America |
Uruguay |
Uzbekistan |
V |
Vatican City |
New visit entry permit to the UAE for Indian nationals holding a normal passport and either:
They can obtain a visa on arrival for a maximum stay of 14 days provided that the visas or the green card is valid for at least six months from the date of arrival into the UAE.
Citizens of all other countries will need to apply for an UAE tourist visa, transit visa or visit visa prior to their trip.
Please note that the visa requirements may be different if you access UAE from Dubai or Abu Dhabi. Please use:
Check with the UAE embassy in your country before travelling to the UAE.
You can apply for a visa only through the below links:
Offline visa application can be done through typing centres registered by ICP or typing centres of GDRFA, where visa application is typed and processed through the GDRFA of the respective emirate. Upon approval, the sponsor will receive a message about the approval and the original entry permit.
You can check this link for more information about visas and entry permits.
This list may vary from time to time; therefore, it is advisable to check with the airline you are flying with or the UAE embassy in your country before travelling to the UAE.
For more information, please contact:
There is no risk of Yellow Fever in UAE.
Yellow fever vaccination certificate is required for travellers over 9 months of age arriving from countries with risk of yellow fever transmission.
EUR 300 (1 logo/sponsor only) Already taken!
EUR 500 (1 logo/sponsor only) Already taken!
EUR 1500 (1 logo/sponsor only) Already taken!
EUR 1500 (1 logo/sponsor only) Already taken!
EUR 1500 (1 logo/sponsor only) Already taken!
EUR 1000 (1 logo/sponsor only) Already taken!
EUR 1000 (1 logo/sponsor only) Already taken!
EUR 3000 (1 logo/sponsor only) Already taken!
Language: Arabic is the official language. English is the second language – Widely used in business, education, and international communication
Time: UTC/GMT +4
Money: Emirate Dirham (AED).
Tax: Standard VAT: 5%
Temperature: Sub-tropical, arid climate: 28ªC / 50% humidity. May: Max: 37ºC / Min: 24ªC
Religion: Islam (Practice of all religious beliefs is allowed)
Conference: Business
Gala Dinner: Smart casual
No sleeveless shirt or blouse, no short trousers and no slippers
Generally: Light clothes Because of heat and high humidity.
Modesty clothes It is recommended to respect for local culture and customs: bikinis, swimsuits, shorts and revealing tops should be confined to beach resorts. Men should not be bare-chested away from the beach and women are advised not to wear short skirts and to keep their shoulders covered.
Electricity
Measuring: Metric system.
Tipping: Plan to tip around 10-15% in Abu Dhabi restaurants.
Emergency Telephones:
999 : for Police
998: for Ambulance
997: for Fire Department (Civil Defence)
Safety: Abu Dhabi is one of the safest cities in the world.
The Cooperative offers all the attendees a cutting-edge web application that will elevate the conference experience even further.
Exclusively designed to streamline the event, this innovative tool offers delegates effortless access to the meeting agenda, real-time updates, and essential conference details.
By integrating seamlessly into the conference framework, the web app guarantees a smooth, organized, and highly efficient experience for all attendees.
Its advanced features are tailored to enhance the overall conference experience, ensuring that delegates remain informed and engaged throughout the event.